Privacy Policy

Last updated: 11 June 2026

1. Who we are

This Privacy Policy covers the actechivate.com website only. It does not cover any of our individual products (such as DeployLens or the Allergen Introduction Tracker), which have their own privacy policies.

The website is operated by Actechivate Software Ltd (company number 17140180), a private limited company registered in England and Wales. Registered office: 35 Dundee Drive, Stamford, England, PE9 2TR.

When we say "we", "us", or "our" in this policy, we mean Actechivate Software Ltd. We are the controller of any personal data processed in connection with this website.

2. What data we collect

We collect only what is necessary to operate this website:

  • Contact form submissions: Your name, email address, and the message you submit. We use this solely to respond to your enquiry.
  • Server access logs: IP address, browser type, request path, and timestamp. These are retained for up to 30 days for security monitoring purposes.

We do not use analytics cookies. We do not use advertising cookies. We do not use any third-party tracking scripts.

3. Legal bases for processing

Under UK GDPR, we process your personal data on the following legal bases:

  • Contract performance / pre-contractual steps: To respond to enquiries submitted through the contact form.
  • Recognised legitimate interests: Security monitoring via server access logs, for the purpose of detecting and preventing malicious activity, as permitted under applicable data protection law.

4. How we use your data

  • Contact form data is used only to respond to your message. We do not add you to any marketing list without explicit consent.
  • Server logs are reviewed only in the event of a security incident. They are not shared with third parties.
  • We do not sell personal data. We do not share personal data with advertisers.

5. Hosting and infrastructure

The actechivate.com website is hosted on Cloudflare Pages (Cloudflare, Inc., 101 Townsend St, San Francisco, CA 94107, USA). Cloudflare processes requests on our behalf and may temporarily process IP addresses and request data as part of its content delivery and security services.

Cloudflare is covered by the EU-US Data Privacy Framework and provides adequate safeguards under UK GDPR via the UK International Data Transfer Agreement (IDTA) and Standard Contractual Clauses (SCCs).

Contact form data is processed by our contact handling service. [Legal review placeholder: confirm sub-processor details once contact form infrastructure is finalised.]

6. Cookies

The actechivate.com website does not set any cookies. No consent banner is required.

7. Data retention

  • Contact form submissions: Retained for up to 12 months from the date of receipt, or until the matter is resolved, whichever is earlier.
  • Server access logs: Retained for up to 30 days.

8. Your rights

Under UK GDPR and the Data (Use and Access) Act 2025, you have the following rights:

  • Right of access: Request a copy of the personal data we hold about you.
  • Right to rectification: Request correction of inaccurate data.
  • Right to erasure: Request deletion of your data where there is no lawful basis for us to retain it.
  • Right to restrict processing: Request that we limit how we process your data.
  • Right to object: Object to processing based on legitimate interests.
  • Right to data portability: Receive your data in a structured, machine-readable format where applicable.

To exercise any of these rights, contact us at privacy@actechivate.com. We will respond within one month. If you are unsatisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO).

9. Security

We take reasonable technical and organisational measures to protect personal data. The website is served entirely over HTTPS. Contact form submissions are transmitted over encrypted connections.

[Legal review placeholder: confirm specific security measures once full infrastructure is in place.]

10. Changes to this policy

We may update this policy from time to time. Significant changes will be noted at the top of this page with an updated date. Continued use of the website after changes are posted constitutes acceptance of the revised policy.

11. Contact us

For any questions about this Privacy Policy or how we handle your data: